10 ways to use your email effectively

Here are TOP 10 tips for using email successfully.

1. Respond quickly and consistently to all e-mail messages.
Schedule a specific time each day to answer and follow-up
on all e-mail to ensure a timely reply.

2. Use autoresponders to prepare e-mail versions of all of
your documents including brochures, sales letters, order
forms and invoices.

3. Learn how to use all of the utilities in your e-mail
software to improve your efficiency. Learn how to cut and
paste and always use spell check.

4. Use signature files in all of your e-mail messages. A
signature file is the text that you attach to the end of
your email messages. It is often thought of as your online
letterhead, so include your name, company and marketing
slogan!

5. Use Upper and Lower case letters when composing e-mail
messages. Did you know that it is considered RUDE to WRITE
IN ALL CAPS!

6. Include an e-mail address on each page of your web site.
Make it easy for your customers to contact you.

7. Choose your SUBJECT lines wisely. A clear and specific
SUBJECT line will let your recipient know, at a glance, the
content of your message.

8. Keep your replies short and to the point. When quoting a
message, use only the part that is pertinent to your reply
and delete the rest.

9. Compose your email messages with plain text and blank
lines separating paragraphs. Not all e-mail programs can
read HTML or text with bold or italics. Your message will
appear as a garbled mess to these recipients.

10. Check with your recipients before you send an
attachment. Downloading file attachments can cost time and
money for some recipients.

That is it for Today




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